Vendors

The Finance Department has developed this section to inform vendors of our organizational structure and the procedures we must follow when purchasing goods & services for the City of Bay City. Feel free to reach out to us if you have any questions about registering your agency as a valued Vendor with the City of Bay City. We request that all documentation pertaining to updating your vendor files or new vendor registration be sent to the email indicated below:

City of Bay City Vendor Registration

Email | accountspayable@cityofbaycity.org

Phone| 979.323.1131

Tax Documentation | W-9

The purpose of the IRS issued W-9 form is to obtain information from vendors/payees used by the City of Bay City to report payments on a 1099 form. Depending on the vendor’s company formation, the vendor will either provide a SSN or an EIN. We ask our vendors to submit a new updated W-9 each year. Note: The City cannot complete the set-up or make a change to the vendor file without a fully completed W-9. The W-9 tax form is also used to verify authenticity of the company and to ensure eligibility to provide goods or services to the City of Bay City.

Vendor Package

All vendors must review and submit a completed Vendor Package to the Finance Department to complete registration. This package will help you understand our policies and procedures.

Direct Deposit | Email Finance

The City of Bay City offers direct deposit in order to streamline the payment of goods and services. For more information, email the Finance Department. For immediate assistance, please call 979.323.1131.